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MANAKSIA LIMITED
Archival Policy
Contents
1.
Why this policy? ............................................................................................................................. 2
2.
Definitions – .................................................................................................................................... 2
3.
Coverage ........................................................................................................................................ 3
4.
Classification
................................................................................................................................. 3
5.
Authority for approval of Policy
.................................................................................................... 3
6.
Authority to make alterations to the Policy
.................................................................................. 3
7.
Responsibility to review the website and Archived documents
................................................. 4
8.
Removal of Archived documents
................................................................................................. 4
9.
Location of archival
....................................................................................................................... 4
10.
Interpretation
................................................................................................................................. 4
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1.
Why this policy?
In terms of Regulations 30(8) of the SEBI (Listing Obligations and Disclosure Requirements)
Regulations, 2015 (the ‘Regulations’), “The listed entity shall disclose on its website all such
events or information which has been disclosed to stock exchange(s) under this regulation,
and such disclosures shall be hosted on the website of the listed entity for a minimum period
of five years and thereafter as per the archival policy of the listed entity, as disclosed on its
website.”
The Board of Directors (the “Board”) of Manaksia Limited (the “Company”) had initially adopted the Archival
Policy (the “Policy”), in terms of
Regulations 30(8) of the Regulations w.e.f
.10
th
February, 2016. The
Board of Directors of the Company at its meeting held on 11
th
November, 2021 had amended the Policy.
The policy was further reviewed and approved by the Board at its meeting held on 26th May, 2023.
The Company has formulated this Policy for ensuring compliance with the provisions under
Regulation 30(8) of the Regulations for protection, maintenance and archival of the Events or
Information (defined below) disclosed to the stock exchange(s) which are also hosted on its
website. Additionally, the Policy shall also include such other Events or Information which are
required to be hosted on the website of the Company in terms of other Applicable Laws
(defined below) as may be decided by the Authorised Person (defined below).
2.
Definitions –
2.1
“
Act
” means the Companies Act, 2013.
2.2 “Applicable Law” means any law, rules, circulars, guidelines or standards under which
disclosure of Events or Information on the website has been prescribed.
2.3 “Archived documents” means details of Events or Information (defined herein below) as
placed or maintained in the archived folder.
2.4
“
Authorised Person
” means any person duly authorised by the Board or Managing Director or
any Executive Director of the Company.
2.5 “Document(s)” refers to documents, writings, papers, notes, agreements, deeds, contracts,
summons, notices, advertisements, requisitions, orders, declarations, forms,
correspondence with Authorities or in pursuance of applicable laws, minutes, indices,
registers and/ or any other record/s, required under or in order to comply with the
requirements of any Applicable Law, whether issued, sent, received or kept in pursuance of
the Act or under any other law for the time being in force or otherwise, maintained on
paper/ print form or in Electronic Form and does not include multiple or identical copies.
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2.6 “Board” means the Board of directors of the Company or its Committee.
2.7
“
Company
” means Manaksia Limited.
2.8 “Events or Information” refers to the events/ information that are required to be disclosed
on the website of the Company in terms of Regulation 30(8) of the Regulations and other
Applicable Law.
2.9
“
Regulations
” means the Securities and Exchange Board of India (Listing Obligations and
Disclosure Requirements) Regulations, 2015.
The words and phrases used in this Policy and not defined here shall derive their meaning from
the Applicable Law.
3.
Coverage
This Policy covers archival of all Events or Information which has been disclosed to Stock
Exchange(s) and hosted on the website of the Company in accordance with the Regulations.
4.
Classification
The archival of Events or Information as disclosed and hosted on the website shall be done in
the following manner:
a)
Where there is a period for which a Document is required to be archived as per
Applicable Law, for the period required by Applicable Law.
b)
Where there is no such requirement as per Applicable Law, then for a period of not
less than three years however,
the Annual Report and Annual Return u/s 92 of the Act of
the Company and the Financial Statements of the Subsidiaries,
for a period of not less than
five years.
5.
Authority for approval of Policy
The Board shall have the authority for approval of this Policy in pursuance to these Regulations.
6.
Authority to make alterations to the Policy
The Board is authorized to make such alterations to this Policy as considered appropriate,
subject, however, to the condition that such alterations shall be in consonance with the
provisions of the Regulations.
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7.
Responsibility to review the website and Archived documents
In accordance with the provisions of Regulation 46 (3), the Authorised Person shall ensure to
update any change in the content of the website within two working days of such change. The
Authorized Person of the Company shall be responsible for periodic and ongoing review of the
contents of the website and keep the information up to date.
The contents with respect to Events or Information as disclosed under Regulation 30(8) of the
Regulations would be moved to the archived folder after a period of 5 years from the date on
which such disclosures/ announcements were made.
The contents with respect to Events or Information other than those mentioned above shall be
moved to archived folder at such frequency as may be decided by the Authorised Person subject
to the provisions under Applicable Law, if any.
8.
Removal of Archived documents
The archived documents will be available in the archived folder for a period of not less than three
years and thereafter the archived disclosures/ announcements shall be removed from the
website of the Company. The documents removed from the website shall be preserved in
accordance with the Company’s Policy on Preservation of Documents, and permanently
disposed off thereafter.
The registers/documents mentioned above may be destroyed in accordance with the provisions
of the Act and the Listing Regulations and the Applicable Law, after the approval of the Board
of Directors of the Company and in the presence of the Company Secretary and the CFO.
9.
Location of archival
The archived folder shall be located on the website of the Company.
10.
Interpretation
In any circumstance where the terms of this Policy differ from any existing or newly enacted
law, rule, regulation or standard governing the Company, the law, rule, regulation or standard
will take precedence over these policies and procedures until such time as this policy is
changed to conform to the law, rule, regulation or standard. Any change in the prescribed
period of archiving in the Regulations or the other Applicable Laws shall mutatis mutandis
apply to the corresponding related Clause of the Policy.